- Elizabeth Larson
- Posted On
Supervisors approve lease for new Registrar of Voters Office location
On Tuesday evening, toward the end of the board’s marathon daylong meeting, the supervisors voted unanimously to approve a 10-year lease with the John Allen Dye Trust of 1993 for the building at 325 N Forbes St. in Lakeport.
The lease’s term runs from Aug. 1, 2021, to July 31, 2031.
During the first five years of the lease, the rate will be capped at $1.11 per square foot for a total of $2,200 per month, and afterward will be eligible for increases based on 90% of the Consumer Price Index, not to exceed 2% per year, said Deputy County Administrative Officer Matthew Rothstein.
Renovations are needed and will be carried out by the county’s Buildings and Grounds Department, Rothstein said.
The lease document said the renovations will include upgrading the restrooms to be compliant with the Americans with Disabilities Act; enclosing offices in the main area, including construction of walls, installation of doors and wiring, and heating, ventilation and air conditioning work; changing the customer service counter to meet specifications for elections-related business; new flooring and interior paint; modification of the front door and entryway, which includes removal of existing shrubs and the planter retaining wall; and modifying the existing janitorial room.
The Registrar of Voters Office is expected to open its doors there before June 2022, said Registrar Maria Valadez.
Rothstein, who worked on the lease and presented it to the board, said there’s been long-standing needs for extra space for both the Auditor-Controller’s Office and Registrar of Voters Office, and the lease “can solve both of those needs.”
The county’s Space Use Committee initially authorized a search for a suitable location for the elections office in mid-2019, but Rothstein said this was the first space that they had identified that was sufficiently close to the courthouse — it’s in the next block — and of the appropriate size.
Previously, the building had housed the Pacific Gas and Electric office for many years. The written staff report said the owners came to the county with the proposal after PG&E left.
Valadez thanked county administration and the Buildings and Grounds staff for their help in the project.
She said her office has been housed in an 847-square-foot space on the second floor of the courthouse since 1997.
In that time, she said the staff has grown from two permanent employees to five permanent staffers and several extra help employees.
The office’s current size is also very small when considering the increased needs for security, accessibility and privacy relating to elections, she said.
The new location will give Valadez’s office roughly 2,000 square feet of space, allowing them to continue to have an elections computer room plus a new dedicated ballot processing room, and a foyer with public service windows, waiting area and voting booths.
During the November presidential election, due to COVID-19 restrictions, Valadez and her staff had to use the Board of Supervisors’ chambers on the courthouse’s first floor for voting booths because of the need for more spacing. Before that, the elections office only had room for voting booths in the second floor hallway.
In the current layout, Valadez and her staff have cubicles and some additional work spaces that also are used for machinery and records storage.
In that configuration, she said it’s been hard to have private meetings or conversations with staff and vendors.
Valadez also noted the benefits of having the room to conduct elections without the additional stress of cramped conditions and having to work nights and weekends in order to accommodate getting the work done.
“It’s been a long time coming for us,” she said.
“I think it’s exciting for everybody,” said Board Chair Bruno Sabatier.
Supervisor Tina Scott said she fully supported the lease and was grateful for finding a building so close by.
Scott said she was contacted by a constituent who was concerned about safety due to not having the security screening that’s currently in place at the courthouse.
Valadez said she’s not yet certain about what security measures might be in place or what she might be able to budget, but bulletproof windows, cameras, panic buttons and security during election periods were all options.
Scott encouraged her to come back to the board to ask for what she needs, because the board wants Valadez and her staff to be safe.
Sabatier wondered if the elections office would still need some of the storage space at the courthouse. Valadez said she couldn’t tell just yet.
“This is going to be a fantastic change,” said Sabatier.
Supervisor Moke Simon, who sits on the Space Use Committee along with Supervisor EJ Crandell, moved to approve the lease agreement, with Scott seconding and the board voting 5-0.
Valadez thanked the board for the vote.
“We’re going to go celebrate now,” she said.
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